1. Facility & Utility Management

• Ensure effective upkeep of office buildings, plant infrastructure and common areas.

2. Security Management

• Manage and supervise security operations including access control, CCTV surveillance, gate pass systems, and emergency response.

• Coordinate with security agencies for deployment, training and periodic audits.

• Ensure implementation of safety protocols for men, material and company property.

3. Housekeeping & Hygiene

• Monitor and manage housekeeping services to ensure cleanliness and hygiene across plant and office premises.

• Conduct regular quality checks and ensure SOPs are followed in all areas including production zones and common areas.

4. Canteen Management

• Oversee daily operations of the staff canteen, ensuring hygiene, food quality, cost control and timely service.

• Manage vendor contracts and feedback mechanisms for continuous improvement.

• Pantry services management including daily consumption material availability timely.

5. Transportation Management

• Ensure efficient transportation services for employees, including timely pickup/drop, vehicle availability and maintenance.

• Optimize routes and control fuel and vehicle-related expenses.

• Taxi services management, timely availability and bill processing.

6. Attendance Management

• Manage attendance related queries, regularization and Leave management.

• Onboarding and joining formalities of On role and Off role employees.

• Coordinate with vendors for timely pickup and maintain proper documentation.

7. Visitor Management

• Ensure robust visitor management system is in place, including gate passes, visitor escorts, and safety briefings.

• Maintain visitor records and ensure all guests adhere to site protocols.

8. Vendor & Contract Management

• Identify, evaluate, and manage vendors for housekeeping, canteen, security, and transportation.

• Prepare scope of work, finalize contracts, monitor service delivery, and conduct regular reviews.

9. Cost Control & Budgeting

• Prepare annual administrative budget and ensure adherence to cost-saving initiatives.

• Track and control expenses across all admin functions without compromising service quality.

Key Skills & Competencies:

• Strong leadership and team management skills

• Vendor negotiation and contract handling

• Knowledge of compliance and statutory requirements

• Crisis and emergency management

• Excellent communication and interpersonal skills

• Proficiency in MS Office and facility management systems
• Supplier Relationship Management. 

Nice to have:

 Worked in Electronic good industry / Auto-equipment manufacturing company.

Need to have:  

07-10 Years of Experience of Administration role with OEMS.